Documentation & Evidence
Every session, captured — and captioned the way NAAC actually reads it.
Sourced from our working Mandatory Photographic Evidence and Documentation Evidence guidelines. Our Photography & Documentation volunteer follows this exact checklist at every event — the full text is downloadable in the SOP & Formats Library ↓ (Formats F).
📸 Minimum 30–45 clear, captioned photographs per event
🏷️ Captioned with seminar title, date, venue & session
🎥 Video evidence recommended for 6 key moments
01
Inaugural Session
- College flag hoisting and group photo
- Dais photograph showing banner and dignitaries
- Lighting of lamp / opening ceremony
02
Keynote Address
- Resource person delivering keynote
- Audience participation during keynote
03
Expert Lecture / Special Address
- Speaker addressing participants
- Interaction / Q&A moments
04
Paper Presentation Sessions
- Research scholars presenting papers
- Session chair moderating discussions
05
Participant Engagement
- Audience listening and interacting
- Group discussion / open discussion session
06
Certificate Distribution
- Certificate presentation to resource persons
- Certificate distribution to paper presenters / participants
07
Valedictory Session
- Closing session with dignitaries
- Vote of thanks
08
Group Photograph
- Group photo with participants, faculty and resource persons
- Banner and date clearly visible
Photo Caption Generator
NAAC requires this exact format on every photograph — fill in your details below and the caption updates as you type.
[Title of the Seminar] | [Date] | [Venue] | Inaugural Session
Example from the SOP: National Seminar on Emerging Research Trends | 15 March 2025 | ABC College | Keynote Address Session
🎥 Video Evidence (highly recommended)
- ✓Seminar opening video
- ✓Keynote / expert lecture video (short clips acceptable)
- ✓Paper presentation session video
- ✓Interaction / discussion video
- ✓Valedictory (closing) session video
- ✓Event-day guide / program schedule video
✅ NAAC Peer Team Readiness Checklist
- ✓All documents signed and dated
- ✓Photographs captioned and clearly visible
- ✓Attendance sheets complete and category-wise
- ✓Evidence mapped to NAAC criteria
- ✓Softcopy and hardcopy evidence properly indexed
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